Student productions in film and media

Information to the data subject in accordance with the EU General Data Protection Regulation (2016/679) articles 13–14.

1. Controller

Arcada University of Applied Sciences Ltd
Jan-Magnus Janssonin aukio 1
00560 Helsinki
Business ID: 2553871-2

2. The controller’s representative

Dean Carina Kiukas 
Tel. 0294 282 536

E-mail address in the format firstname.surname@arcada.fi

3. Contact person for the register

Degree Programme Director Mirko Ahonen 
Tel. 0294 282 886

Senior Lecturer Nanna Engebretsen 
Tel. 0294 282 586 

E-mail addresses in the format firstname.surname@arcada.fi

4. Data protection officer 

Data protection officer, legal counsel Anna Härmä
Tel. 0294 282 888
E-mail address in the format firstname.surname@arcada.fi

5. Purposes of processing personal data

As part of their studies, students in the film and media degree program create student productions. All student productions are stored in Arcada's internal film archive.

The processing of personal data is based, depending on the category of data subjects, on contract or public interest.

7. Categories of personal data and the duration of storage

The stored films and their metadata, as well as contracts with participants and collaborators, may contain the following categories of personal data:

  • Production team members: Name and role in the production
  • Participants: Name, date of birth, organization, contact details, role in the production, and image and sound recordings
  • Collaborators: Name, contact details, organization details

8. IT systems used when processing personal data

Arcada's internal film archive - archive for student productions in film and media 

Dynasty - case management system

9. Data sources

The data is obtained in connection with the creation of student productions, for collaborators and partners, some of the data is obtained in connection with the conclusion of contracts.

10. Recipients of the personal data

Arcada can offer the student productions and in this way make them available to Public Broadcasting (YLE), national and international film festivals and Arcada's student film platform.

11. Transfer of personal data outside the EU and the EEA and the basis for the transfer

Student productions offered and made available in this way to broadcasters, national and international film festivals and Arcada's student film platform can be shown globally. Other data, which is not necessary for this purpose, is not transferred outside the EU and EEA.

12. Principles for the protection of personal data

Material in electronic format is stored in IT systems and on computers protected from unauthorized use with security measures including firewalls and passwords. The systems have different user levels, and users are granted access to the data only to the extent the user’s work tasks require.

Material in paper format is stored in locked rooms with limited access and access control.

13. Automated decision-making

Automated decisions and profiling are not made based on personal data within the register.