Stakeholder register
Information to the data subject in accordance with the EU General Data Protection Regulation (2016/679) articles 13-14.
1. Controller
Arcada University of Applied Sciences Ltd
Jan-Magnus Janssonin aukio 1
00560 Helsinki
Business ID: 2553871-2
2. The controller’s representative
Head of Communications Hanna Donner
Tel. 0294 282 523
E-mail address in the format E-mail: firstname.surname
3. Contact person for the register
Alumni Relations Manager Mia Ingman
Tel. 0294 282 667
E-mail address in the format E-mail: firstname.surname
4. Data protection officer
Data Protection Officer, Legal Counsel Anna Härmä
Tel. 0294 282 888
E-mail address E-mail: dataprotection
5. Purposes of processing personal data
The data about Arcada’s stakeholders is used to initiate, execute, administer and develop cooperation with persons, companies and organizations.
With the consent of the stakeholder, he or she can receive newsletters and information about education, courses and other activities at Arcada.
6. Legal basis for processing personal data
The processing of personal data is based on Arcada’s legal obligation to collaborate with industries and businesses.
7. Categories of personal data and the duration of storage
- Name, contact information, organization and title
- Collaboration agreement and other information about planned or executed collaboration
- Information about participation in events and other activities at Arcada
- If the stakeholder subscribes to newsletters, Arcada will also follow up on activities relating to the newsletters
The data is stored during the period when the person, company or organization is collaborating with Arcada and for 10 years thereafter.
8. IT systems used when processing personal data
Mira Network CRM – contact register
Cision Communications Cloud - media platform form for press releases and follow up of Arcada's visibility in media
9. Data sources
The data is provided by the stakeholder him- or herself or from the collaboration agreement when the collaboration begins or when there are changes in the contact information. The data is necessary for Arcada to perform the collaboration agreed upon with the stakeholder and the organization he or she is representing. Information can also be collected from public sources.
Contact details and other personal information regarding media contacts and influencers are also recieved from the media platform Cision. More information about how such information is collected and used, please see Cision’s privacy policy External link.
Information about a planned or completed collaboration and participation in events as well as information about activities relating to newsletters is collected in connection with the planning or performing of the collaboration, when the interested party is signing up for an event and when the newsletter is sent out.
10. Recipients of the personal data
Personal data is not disclosed from the register without the stakeholder’s consent.
11. Transfer of personal data outside the EU and the EEA and the basis for the transfer
Personal data is not transferred outside the EU or the EEA without the stakeholder’s consent, with the exception of personal data processed in the Cision media platform, see Cision's privacy policy External link.
12. Principles for the protection of personal data
Material in electronic format is stored in IT systems and on computers protected from unauthorized use with security measures including firewalls and passwords. The systems have different user levels, and users are granted access to the data only to the extent the user’s work tasks require.
Material in paper format is stored in locked rooms with limited access and access control.
13. Automated decision-making
Automated decisions and profiling are not made based on personal data within the register.
14. The data subject’s rights
Information about the data subject's rights can be found here.