PRIVACY NOTICE 16.12.2019
RESEARCHER’S PROFILE REGISTER

Information to the data subject in accordance with the EU General Data Protection Regulation (2016/679) articles 13-14

1. Controller

Arcada University of Applied Sciences Ltd
Jan-Magnus Janssonin aukio 1
00560 Helsinki
Business ID: 2553871-2

2. The controller’s representative

Vice rector Henrika Franck
Tel. 0294 282 502
E-mail address in the format firstname.surname@arcada.fi

3. Contact person for the register

Research coordinator Elina Sagne-Ollikainen
Tel. 0294 282 634
E-mail address in the format firstname.surname@arcada.fi

4. Data protection officer

Data protection officer, legal counsel Anna Härmä
Tel. 0294 282 888
E-mail address dataprotection@arcada.fi

5. Purposes of processing personal data

The data is used for presenting researching staff employed at Arcada at the website for research, development and innovation. The presentation of researchers is part of making research, development and innovation at Arcada visible for partners, funders and the public.

6. Legal basis for processing personal data

The legal basis for processing personal data is the researcher’s consent.

7. Categories of personal data and the duration of storage

1) The researcher’s name, title, contact details, department or unit, ORCID-identification code, Linkedin profile and Google Scholar profile

2) The researcher’s personal presentation (educational level, research interest, research project and networks)

3) Information of publications (Publication title and year)

4) Information concerning the channel of publication (Name of journal or series, volume, number, language, ISSN-code, ISBN-code)

The duration of storage is linked to the researcher’s employment at Arcada. Data will be stored as long as the researcher is employed at Arcada.

8. IT systems used when processing personal data

Microsoft 365 – Microsoft’s portal for productivity software

9. Data sources

The data within the register is collected from the personnel at Arcada and has been gathered through a questionnaire. The register contains the researchers answers to the questions in the questionnaire.

10. Recipients of the personal data

The presentations will be present at a website that is open and information will be accessible to all page visitors.

11. Transfer of personal data outside the EU and the EEA and the basis for the transfer

Personal data is not transferred outside the EU or the EEA.

12. Principles for the protection of personal data

Material in electronic format is stored in IT systems and on computers protected from unauthorized use with security measures including firewalls and passwords. The systems have different user levels, and users are granted access to the data only to the extent the user’s work tasks require.

Material in paper format is stored in locked rooms with limited access and access control.

13. Automated decision-making

Automated decisions and profiling are not made based on personal data within the register.

14. The data subject’s rights

Information about the data subject's rights can be found here.