Information to the data subject in accordance with the EU General Data Protection Regulation (2016/679) articles 13-14

1. Controllers

Fastighets Ab Arcada Nova
Jan-Magnus Janssonin aukio 1
00560 Helsinki
Business ID: 2493277-7

Arcada University of Applied Sciences Ltd
Jan-Magnus Janssonin aukio 1
00560 Helsinki
Business ID: 2553871-2

2. The controllers’ representatives

CEO Jörgen Wiik
Tel. 0294 282 805
E-mail address in the format firstname.surname@arcadanova.fi

Rector Mona Forsskåhl
Tel. 0294 282 699
E-mail address in the format firstname.surname@arcada.fi

3. Contact person for the register

Head of Security David Sjöberg
Tel. 0294 282 606
E-mail address in the format firstname.surname@arcada.fi

4. Data protection officer

Data protection officer, legal counsel Anna Härmä
Tel. 0294 282 888
E-mail address dataprotection@arcada.fi

5. Purposes of processing personal data

The purpose of the camera surveillance is to protect properties, prevent crimes and assist in the investigations of crimes, harassment and other improper behavior, and to protect and enhance the safety of the personnel, students and other people in the building.

In accordance with the Act on the Protection of Privacy in Working Life (759/2004), section 17(2), the employer has the right to use data from camera surveillance to demonstrate the grounds for termination of an employment relationship, for investigating harassment and discrimination and to investigate occupational accidents and other situations which have caused danger or risk.

6. Legal basis for processing personal data

The processing of personal data is based on the controller’s legal obligation as an employer and as a university to provide a safe work and study environment for personnel, students and guests.

Sign informing about the existence of taping camera surveillance are placed in the building.

7. Categories of personal data and the duration of storage

The data being stored is pictures from the surveillance tapes, from which persons can be identified.

New surveillance recordings are constantly taping over old recordings, and the data is stored for a maximum duration of 12 months. However, recordings may be stored for a longer time if it is necessary to complete the processing of matters indicated in paragraph 5 or if there are any other particular reasons for saving the recordings.

8. IT systems used when processing personal data

Wave reader – taping camera surveillance

9. Data sources

Surveillance data is provided by the cameras in the building.

10. Recipients of the personal data

The surveillance data can be processed by the CEO of Arcada Nova as well by the Rector, the Head of Security, the deputy Head of Security and the Occupational Health and Safety Manager of Arcada University of Applied Science.

Data can be disclosed to the Police, in accordance with the Police Act (87/2011) chapter 4, in situations of suspicion and investigation of crimes.

11. Transfer of personal data outside the EU and the EEA and the basis for the transfer

Personal data is not transferred outside the EU or the EEA.

12. Principles for the protection of personal data

The data is stored in digital format on a hard drive, which is protected with passwords and is stored in a locked room with limited access and access control. The CEO of Arcada Nova as well the Rector, the Head of Security, the deputy Head of Security and the Occupational Health and Safety Manager of Arcada University of Applied Science have access to the data.

13. Automated decision-making

Automated decisions and profiling are not made based on personal data within the register.

14. The data subject’s rights

Information about the data subject's rights can be found here.